PRIVACY POLICY

Introduction

Laudale Associates Limited is a specialist executive search and staffing firm. We help our clients to recruit at a leadership level - from Senior Management to CxO. We are committed to protecting the privacy of your personal data and we summarize here our policies regarding the collection, use and transfer of your personal data, the security measures we employ to protect such data, and your rights and choices with regard to access or use of such data.

Personal Data:

We generally collect the following information types about you:

  • name and job title, employer details, and salary information.

  • curriculum vitae or online professional profile.

  • contact information including phone number and email address.

  • demographic information such as date of birth, postcode, preferences, and interests.

  • third party references about you for verification or vetting purposes.

We collect most of this information from you directly, but in some circumstances we obtain information about you from third parties such as Job Boards, social media sites such as LinkedIn, and referrals from other people.

Using and Processing Personal Data:

We use the information to:

  • Provide you with recruitment services.

  • Identify and send you information about job opportunities we feel may be appropriate for you.

  • Keep a record of our relationship and interactions with you (CRM).

  • Keep a record of your job preferences.

  • Improve our services by recording your preferences and dealing with you accordingly.

  • Carry out market talent market research, such as using nonymised data for non-identifiable statistical analysis.

  • Introduce you to our clients (companies) in relation to specific roles, with your consent (i.e. once you have agreed for your information/CV to be shared with that company).

  • Keep you updated on any industry developments that might be of interest to you and benefit your career.

The law also requires us to have a ‘legal basis’ (broadly speaking a justification or legal reason) for the processing of personal information. The legal basis we use to process your information will generally be one or more of the following:

  • for the legitimate interests of promoting and running our business lawfully and effectively, identifying and placing appropriate candidates for roles, holding recruitment related events and managing our relationship with you and our clients;

  • to enable us to comply with our legal obligations, including our obligations under tax and employment laws such as reporting requirements to HMRC; and

  • to perform any contract we may have with you to provide you with recruitment services.

However, in some cases, we may also ask you for your consent to use your information for a particular purpose. For example:

i) we will seek your consent before we submit your information and/or CV to a client for a role.

ii) some clients may need candidates to undertake criminal record, credit checking, or other similar checks before they can be hired.

Where we use your information with your consent, you are free to withdraw your consent to that use at any time. You can do this using the contact information in this notice.

We may transfer your data to the following people:

  • Prospective employers for roles that are relevant to you.

  • External referencing bodies on behalf of our clients’ pre-screening activity e.g. credit checking and referencing agencies.

  • Cloud software companies that provide Laudale’s business systems, but only for the purpose of supporting our systems. We only use reputable Cloud providers, including Microsoft, Google, and Pipedrive CRM.

If Laudale does pass your information on to our third-party clients, then we work closely with them to seek to ensure that your privacy is respected and protected at all times and that the personal data is only used for the purpose for which it was supplied. These clients will use your information for their own purposes (such as to consider whether or not they wish to offer a role to you and to manage their relationship with you) and they will have their own legal obligations to use your information lawfully that you can enforce directly against them.

Where requested or if we consider that it is reasonably required, we may also provide your information to government bodies, regulatory bodies, and law enforcement organisations, such as tax authorities, courts, and the police. They may then use this information to carry out their legal functions.

In addition, if we were to sell our business then we may need to share your information with potential purchasers and their advisors as part of the sale process.

International transfers:

We will not transfer your personal data from the UK to countries or territories outside the European Economic Area (EEA). We have made reasonable inquiries of all third parties engaged by us to process personal data on our behalf to ensure that they do not transfer your personal data from the UK to countries outside the EEA

Security:

At Laudale we are committed to ensuring that your information is secure. We have processes in place to protect your personal data and to prevent unauthorised access by the use of computer passwords, limited access to shared networks and drives. Our internal policies and procedures are designed to help ensure we safeguard the privacy and accuracy of all data we collect or process. If we do pass your data on to a third party, we ask that they keep your data secure and appropriately dispose of your personal data when it is no longer required or if you have asked to be removed from our systems.

How long we keep your data for:

If we have not contacted you for more than 5 years then we will contact you to ask whether you want us to keep your data. Unless you advise yes then we will generally delete or anonymise your data at that point unless we need to keep any data to comply with the law or consider, on a case by case basis, that we need to keep it for any other purpose. Anonymised data would only be used for non-identifiable statistical analysis and market research.

Laudale may also contact you from time to time to check that your personal data is still correct and up to date via email or telephone.

If there are any changes to your personal data that you wish to update us on or you no longer wish for us to keep your data the please email alec@laudale.com

Your Rights:

You have certain rights in relation to the personal information we hold about you. In particular, you have the right to:

  • request a copy of the personal information we hold about you;

  • ask that we update the personal information we hold about you, or correct such personal information that you think is incorrect or incomplete;

  • withdraw your consent to our processing of your personal information (to the extent such processing is based on consent).

In certain circumstances, you may also have the right to:

  • ask that we delete personal information that we hold about you, or restrict the way in which we use such personal information;

  • object to our processing of your personal information where this is based on our legitimate interests;

  • ask us to transfer your personal data to another organization.

If you would like to exercise these rights or would like further information about them, please contact us by sending a request to the contact information at the end of this notice. You have the right to request access to your personal data at any time, to have it updated or corrected if it is inaccurate or incomplete; to request that we restrict its processing or remove your data entirely from our system.

When asked to remove a record from our database, Laudale may retain minimal information to ensure we do not contact you again.

Complaints:

You also have the right to lodge a complaint with your local data protection regulator. The local data protection regulator in the UK is the Information Commissioner’s Office. You can contact the Information Commissioners Office at: www.ico.org.co.uk or via their telephone helpline (0303 123 1113).

Privacy Policy Updates:

Laudale reserves the right to modify or amend the Privacy Policy at any time for any reason. If there are any material changes to the Privacy Policy then we will notify you in writing.